Payroll Administrator

Competition Number: 1549

Date Posted: May 18, 2022

Job Type: Full-time

Application Deadline: Until Filled

The Family Centre has a strong reputation for providing quality services basing our work on research and evidence based practices. We pride ourselves on providing leading edge training and strong, reflective supervision. Our intention is to create a healthy organization that is intelligent in its response to community issues and intentional about our respectful treatment of each other. We have a strong focus on Trauma Informed Care for the communities we support, as well as our staff teams. The Family Centre strives to hire a diverse team of employees, reflecting the diverse communities we support.


The Family Centre exists to support families and children to help them flourish and to help people engage with one another in order to promote healthy, safe, and economically viable communities.


Healthy families in healthy communities.

The Role: 

The Family Centre is looking for a detail oriented and proactive individual to join our finance team. Reporting to the Finance Manager, this position is responsible for processing semi-monthly payroll including the maintenance of employees’ files and updating employees’ records in payroll software for new hires, terminations and salary changes.


  • Post-Secondary education in Accounting or related  discipline preferred; previous work experience in the accounting field may be considered in lieu of formal education requirements
  • A minimum of 3 years of payroll or accounting experience
  • PCP (Payroll compliance practitioner) certificate is considered an asset
  • Experience in a job costing environment considered an asset
  • Experience working within a computerized accounting system (experience using Sage 300 or PGI an asset)
  • Knowledge of current employment standards and regulations
  • Experience working in a non-profit environment is considered an asset


  • Ability to work in a team environment and shared space
  • Strong interpersonal skills
  • Excellent organizational skills and detail oriented
  • Strong written and verbal communication
  • Effective problem solving skills and ability to make decisions using sound judgment
  • Ability to manage changing tasks and have effective time management
  • Team player but also able to work independently
  • Ability to work in a high volume, fast paced environment
  • Possess working knowledge of Microsoft Office, with a minimum of intermediate skill level in Excel, is required 

Key Responsibilities:                         

  • Responsible for maintaining the integrity of payroll data and protecting the confidentiality of employee data
  • Processing of semi-monthly payroll according to payroll schedule and deadlines
  • Processing manual ad-hoc employee payments as required
  • Processing new hires, leaves and terminations in the payroll system in compliance with agency procedures and legislatives regulations
  • Maintenance of employee payroll files, including processing all employee payroll adjustments (position changes, salary changes, retroactive salary/hourly adjustments, benefits and RRSP amount change etc.), deductions, and taxable benefits
  • Creation and submission of ROE’s using ROE Web
  • Ensure accuracy of all staff payroll being processed
  • Respond to payroll inquiries from staff and leadership
  • Reconcile and prepare all source deduction remittances and RRSP remittances semi-monthly
  • Preparation and submission of annual T4 returns
  • Provide assistance with year-end audit work
  • Additional duties as required 

What to Expect: 

  • Training – compressive onboarding/orientation process with includes service specific training, and agency wide core training
  • Feedback – a strong supervision model that provides regular formal and informal opportunities for feedback
  • Performance coaching – formal and informal coaching regarding the development of personal and professional growth and development 


The Family Centre is committed to employee wellbeing and development. The comprehensive compensation package offered to employees reflects those values and is competitive within the marketplace.

  • $44,707 to $60,060 annually
  • Manulife Health Benefit Plan
  • Wellness Program
  • 3 weeks’ vacation
  • RRSP matching
  • Ongoing paid training

Please send your resume and cover letter to:

Closing Date: Until Filled 

The Family Centre thanks all applicants in advance. Only those candidates selected for an interview will be contacted. If contacted for an interview, candidates will have the option to participate via video call. The Family Centre is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environment. We will be happy to work with applicants requesting accommodation at any stage of the hiring process. 

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